The form was approved by Resolution No. 1 of the State Statistics Committee of the Russian Federation dated 05.05.2004. Form T-2 is a voluminous document, so we will analyze in detail the filling out of all its important parts.
- The date, which is written in the form DD.MM.YYYY (for example, 07/15/2017).
- Personnel number (the serial number that the employee was assigned in the company).
- Taxpayer Identification Number (can be omitted).
- SNILS, which is necessary when applying for a job (Part 1 of Article 65 of the Labor Code of the Russian Federation). If a citizen is employed for the first time, the employer is obliged to issue him this document.
- Alphabet, field for entering the first letter of the employee's last name.
- The nature of the work is recorded based on the director's order. May be temporary or permanent.
- Gender is written in letters M/F or the whole word.
The type of work that is given on the personal card in the T-2 form can be exclusively basic. If an employee gets a part-time job at a company, they do not have a personal card for him, since he has one at his main place of work.
Section I
This section of the personal card is filled out with information from the employee’s passport. They are entered in legible handwriting; abbreviations are not allowed. There are nuances to consider:
- The date of birth is entered in full (for example, May 17, 1985), but it is not forbidden to write it in the format 05/17/1985.
- The entry about the place of birth must be up to 100 characters. The use of geographical abbreviations is allowed (city, region, etc.), but terms such as aul, kishlak, village and village must be entered in full.
- If there is dual citizenship, indicate the name of the state of which the employee is a citizen.
- The name of the educational institution from which the employee graduated is written in such a way that it is clear what exactly he graduated from.
- The length of service is calculated on the basis of clause 61 of the Resolution of the Board of the Pension Fund of the Russian Federation dated 06/01/2016 N 473p.
- The full names of family members are entered without abbreviations.
- If the registration and the address of actual residence coincide, there is no need to duplicate the address. In the second column in this case they write that the actual address coincides with the registration. You can duplicate the address; the main principle when filling out the form is simplicity and clarity.
The most difficult part of Part I is encoding. No mistakes are allowed here:
- OKATO - locality code approved by Resolution No. 413 of the State Standard of the Russian Federation;
- OKIN - employee citizenship code (RF citizenship - 1, dual - 2, foreigner - 3, no citizenship - 4);
- OKSO - code of the profession or specialty acquired by the employee in the process of education;
- OKPDTR is an additional form of specialty code.
Section II
This part of the personal card is filled out on the basis of military registration documents. There should not be any difficulties when filling it out, but there are a number of important features:
- Item 1 should not be completed if the person being hired is a reserve officer.
- Point 3 is filled in without abbreviations.
- Point 7 may change, so enter the data there using a pencil.
- Section 2 is checked and signed by the HR inspector.
In addition to the signature, you need to provide its transcript and the title of the position of the person who checked.
Section 2 is signed by the employee himself.
Section III
Errors in this part of the personal card are unacceptable, since this information determines how the employee’s length of service will be calculated. The initial data for filling out is contained in the work book and the order of the director of the enterprise. The employee certifies all data with his signature.
Sections IV-VII
Section 4 - certification, the main point is “Decision of the commission”. This column should include formal wording such as “suitable for the position held.” If there is a discrepancy, write “does not correspond.” If recertification is required, this is indicated in the decision of the special commission.
The dates of certification and registration of the protocol are recorded in the format DD.MM.YYYY. The information for filling out this section is taken from the paper that was given to the employee during certification.
Sections 5-6 - advanced training, professional retraining. They are filled out according to the documents of the citizen who is applying for a job, or according to information from the personnel department. Dates are indicated as DD.MM.YYYY. Filling out all fields is mandatory, except in situations where there is nothing to enter (for example, if there was no retraining).
Section 7 - Awards. This section includes any types of incentives that the employee received during his work activity on the basis of Article 191 of the Labor Code of the Russian Federation and local acts. In addition to records of awards and honorary titles, a list of them should be provided. You can write with abbreviations if this does not distort the meaning.
Section VIII
This part contains information about each employee’s leave:
- regular annual vacations;
- leave without pay;
- maternity leave.
Be sure to indicate the type of leave, its time frame, duration and reasons for granting.
Title IX
This section of the personal card contains all the information about the benefits that were provided to the employee in accordance with the legislation of the Russian Federation:
- reduction of the working week;
- providing an additional entrance day;
- payment for travel to the place of study, etc.
Employee personal card form
Below is a T2 form, an employee’s personal card, which you can download.
If the company's staff includes driver positions, each such employee will need a personal driver card. The form of this document is available for download below.
Sample of filling out a personal card in form T-2
Employee personal card (form T-2)– information document about the new employee. When hiring an employee, he must fill out a personal card according to the unified T-2 form. This personnel document is required to be completed; it contains all the necessary information about the biography and data of the employee, as well as about his work activity. In this article you will learn how to fill out an employee’s personal card using an example. Below you will find a completed sample card, where you can also download the T-2 form.
The document consists of 4 sections, some sections need to be filled out at the very beginning of the employee’s career, others are supplemented during the work process.
Employee personal card (Form T-2). Sample filling
Filling out section No. 1 of the employee’s personal card (form T-2)
Here you fill in general information about the employee. To fill it out, you need to take documents from the employee such as a passport, birth certificate, education documents, employment contract (or).
When filling out this section, you must not forget to indicate the codes in paragraphs 3-6. The codes are taken from the corresponding classifiers.
In paragraph 3 - OKATO code of the locality in which you were born.
Point 4 indicates the OKIN code for your citizenship: “1” – if you have Russian citizenship, “2” – if you have two citizenships, 3 – if you have none at all.
In paragraph 5, the OKIN code is indicated for the level of knowledge of the foreign language you specified: code “1” corresponds to the fact that you are able to read and translate with a dictionary, “2” – you read and can communicate in this language, “3” – you are fluent.
In paragraph 6, OKIN code for your level of education: 4 grades (primary general) - “02”, 9 grades (basic general) - “03”, 11 grades (secondary general) - “07”, school (primary vocational) - “ 10", technical school (higher professional) - "11", 3 years of university (incomplete higher education) - "15", higher - "18", postgraduate - "19".
Information about education is taken from the educational document (certificate, diploma, etc.).
Sample of filling out items 1-6 in an employee’s personal card
Work experience - for this item, information is taken from the work book provided by the employee.
For your marital status (clause 9), you also need to indicate the appropriate OKIN code: “1” – single/unmarried, “2” – registered marriage, “3” – unregistered marriage, “4” – widow/widower, “5” " - divorced, "6" - separated.
Then there is standard information about the employee’s passport, place of residence and date of registration at the address of residence. The employee’s personal card in the first section ends with the employee’s contact phone number.
An example of designing a personal employee card, paragraphs 7-12
Filling out section No. 2 of the employee’s personal card
The section is filled out for men, information is taken from the military ID. For men who have not yet served and are subject to conscription, you need to fill out:
- paragraph 2 – the phrase “subject to conscription” is written;
- point 5 suitability category – “A” – suitable, “B” – suitable with minor restrictions, “C” – limitedly suitable, “D” – temporarily unsuitable, “D” – unsuitable.
- paragraph 8 - for men who have reached 50 years of age, the mark “removed from military registration due to age” is placed here; the phrase “removed from military registration due to health reasons” may also be indicated.
The remaining items in this section are not completed for this category of citizens. For men in reserve, all items must be filled out. All information is taken from the military ID.
An example of the design of section No. 2 of an employee’s personal card
Filling out section No. 3 of the employee’s personal card T-2
Here we indicate what position the employee was hired for, with what salary and on the basis of what hiring order. Here the employee must sign.
In the future, during the course of work, this section can be supplemented with information about the employee’s movements within the organization: from one position to another, from one department to another.
Sample of filling out section No. 3 of an employee’s personal card
Sections No. 4-7 of the employee’s personal card are filled out during the work process. Section No. 8 reflects information about leave, which indicates the type of leave, its duration, and the period of work for which it was granted. The basis is indicated.
The last section is filled in when an employee is dismissed; the date and reason for dismissal, number and date are written here.
The personnel service employee fills out the personal card, he puts his signature at the end of the form, and the employee himself also signs this document after reviewing it.
To organize personnel records in a company, beginner HR officers and accountants are perfectly suited to the author’s course by Olga Likina (accountant M.Video management) ⇓
An employee’s personal card can be maintained in a form developed and approved by the employer independently, or in a unified form T-2, approved by Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1. If the employer maintains a personal card in a unified form T-2, he must enter contains all the information required by this form.
When registering a personal card in form No. T-2, information classifiers are used, which contain, in particular, codes for filling out the cells: OKIN (All-Russian Classifier of Information on the Population), OKSO (All-Russian Classifier of Specialties in Education) and others. Previously, coding was used to process data automatically. Now there is no need to encode information. If the employer decides not to enter codes, the code boxes on the card must be left blank. They cannot be removed from the unified T-2 form.
Sample of filling out the unified form T-2
In the header of the T-2 form, you must fill in the name of the organization, OKUD, OKPO code. Next, fill out the table:
- date of drawing up the personal card;
- employee personnel number;
- employee tax identification number;
- SNILS number;
- alphabet (first letter of the employee’s last name);
- nature of the work;
- type of work;
- employee's gender.
The main part of the card consists of 11 sections. In Section I you need to fill in general information about the employee:
- employment contract (number, date);
- Full name of the employee;
- his place of birth;
- citizenship;
- knowledge of foreign language;
- employee education;
- profession;
- work experience;
- whether married;
- family composition;
- passport data;
- address of place of residence (registration and actual address of residence).
Section II “Information on military registration” contains information about the employee’s military rank, reserve category, etc.
In Section III “Hiring and transfers to another job” the following items must be completed:
- the date from which the employee was hired by the company or transferred to a new place of work;
- structural subdivision;
- specialty, rank, qualification class. This column is filled out in accordance with the staffing table and OKPDTR;
- tariff rate, surcharge (if provided);
- base;
- personal signature of the employee.
Section IV “Certification” consists of a table in which you need to fill in information about the results of certification (if the employer conducts certification of employees).
Section V “Advanced training” contains information about additional professional education received by the employee.
Section VI “Professional retraining” contains information about additional professional education received by the employee. Typically, this section contains information about the training that the employee completed while working for the company.
Section VII “Awards, incentives, honorary titles” contains information about employee awards.
Section VIII “Vacation” contains information about vacations.
In Section IX “Social Benefits,” provide information about benefits, if any.
In Section X "Additional Information", provide additional information if necessary.
In Section XI “Grounds for termination of the employment contract (dismissal)”, enter information about the reason for dismissal.
Since the personal card contains the signatures of the parties to the employment contract, namely the signature of the employee himself, confirming his familiarization with the information entered in the personal card, it must be on paper. You can maintain personal cards electronically, but in this case there must be paper versions with the signatures of the parties.
Check out the sample form T-2 to fill out the form correctly and avoid mistakes. A sample of filling out the unified form T-2 is given above.
Personal card T-2 is filled out for employees of all categories hired on the basis of an order (instruction) on hiring
The form of the personal card T-2 was approved by the Decree of the State Statistics Committee of Russia dated 04/06/01 No. 26 “On approval of unified forms of primary accounting documentation for recording labor and its payment (hereinafter referred to as the resolution of 04/06/01).
The personnel service employee must keep in mind that the rules for maintaining personal cards of the T-2 form, with the exception of the Instructions for the use and completion of primary accounting forms and documentation for labor accounting and its payment, approved. Resolution of the State Statistics Committee of Russia dated 04/06/01 No. 26 does not exist, therefore the contents of this article can be considered as recommendations, and not as a tangible requirement for exact execution.
Documents required for issuing a personal card; information coding
To fill out a personal T-2 card, the HR officer needs the following employee documents:
1) passport (or other identification document);
2) work book;
3) military ID;
4) document confirming graduation from an educational institution:
5) insurance certificate of state pension insurance;
6) certificate of registration with the tax authority;
7) order for employment.
All other information is entered based on the information provided by the employee.
When encoding information in a personal T-2 card, you must be guided by a number of rules for filling out, defined by the Standard for Automated Personnel Management Systems:
1. If incorrect entries or information not related to this filling are made in the coding field, the T-2 form is considered damaged and must be rewritten. Therefore, it is recommended to either enter exact codes or not enter them at all until the T-2 personal card is submitted to the archive.
2. If there are no entries or negative answers (“I don’t have”, “I’m not a member”), the encoded part of this detail remains empty. 1 3. When indicating dates, the name of the month is written in full, the year is written in four digits; for example, September 14, 2004
4. Dates are coded in Arabic numerals in the following order: day/month/year; for example, 04/23/1998.
When filling out other sections of the card, you must follow the Instructions, approved. Resolution dated 04/06/01 No. 26.
Filling out sections of the form
The name of the organization is indicated in full, for example, closed joint-stock company "Energostroy". The abbreviated name is indicated if it is. enshrined in the constituent documents. The OKPO of the organization is indicated on the side.
An employee's personnel number must contain no more than six digits. It is assigned to each new hire or employee and does not change with any movement of the employee within the organization until his dismissal.
The taxpayer identification number and the number of the insurance certificate of state pension insurance are indicated in accordance with the certificate of assignment of the TIN and the insurance certificate of state pension insurance.
In the "Alphabet" column the first letter of the employee's last name is indicated.
The nature of the work is indicated: “permanently”, “temporarily”, etc.
The type of work (main, part-time) is recorded in full.
Gender is indicated by the letter "M" or "F".
Last name, first name, patronymic are written down in full and legibly.
The date of birth is established on the basis of a passport or other identification document and is written in full in the text area, for example, “January 9, 1975.” In this case, the code is indicated as follows: 01/09/1975.
When indicating your place of birth, the following must be taken into account:
- the length of the entry, including spaces and punctuation marks, should not exceed 100 characters;
- districts and regions are written in the genitive case, without commas, with the following abbreviations: city - city, village - village, edge - kr., okrug - okr., region - region, village - settlement, district - rn., station - station;
- the words aul, kishlak, village, village are written in full;
- the code of place of residence is determined according to the All-Russian Classifier of Objects of Administrative-Territorial Division. OK 019-95, approved. Resolution of the State Standard of Russia dated July 31, 1995 No. 413 (OKATO); for example, at birth in Moscow, in the “Code” column it is indicated: 45.
Citizenship is written without abbreviations. Recording of citizenship and its coding is carried out according to the All-Russian Classifier of Information on the Population. OK 018-95, approved. Resolution of the State Standard of Russia dated July 31, 1995 No. 412 (OKIN).
Filling out the "Citizenship" column
The languages spoken by the employee are indicated in full without abbreviations. The degree of knowledge of the language in text form is indicated as follows.
Information about language skills
When encoding the column “Knowledge of a foreign language”, two codes are indicated, with the first indicating the language code, the second - the degree of knowledge of it.
For example: “English - read and translate with a dictionary” is written in the “Code” column as: 014 1.
Education is recorded and coded according to OKIN and the All-Russian Classifier of Specialties by Education. OK 009-93, approved. Resolution of the State Standard of Russia dated December 30, 1993 No. 296 (OKSO).
According to OKIN, education is coded as follows.
Sometimes in practice problems arise with how to create a record of an employee’s education if it is not completed.
Information about incomplete education
| An employee with incomplete education | Type of education according to classification. |
| Studying at a higher educational institution, but not graduating from it | Basic general or secondary vocational education (depending on what education you had at the time of admission to a higher educational institution) |
| Completed several courses at a higher educational institution, but was forced to interrupt it, or is studying in the third year | It records how many courses have been completed or what course is being studied. |
| Completed three years of higher education | Incomplete higher education |
| Studying at a secondary specialized educational institution (technical school, college), but not graduating from it | Secondary (complete) general or incomplete secondary vocational education (depending on what kind of education you had at the time of admission to a secondary specialized educational institution) |
| Graduated from high school, school with in-depth study of any subject, lyceum, gymnasium | Secondary (complete) general education |
| Graduated from a vocational school or an equivalent educational institution | Primary vocational education |
Abbreviations of words when writing the name of an educational institution are allowed, without distorting the meaning of the name. In the case where the name of the educational institution includes the word “name”, you should write “by them”; if this is followed by the word “professor”, “academician” or something else, then you should write “named after professor”, “named after academician”, etc. Orders are not indicated in the names of educational institutions.
All information about education (qualification, direction or specialty) is established on the basis of an education diploma.
The free lines in the education section are intended for the name and date of graduation of the second educational institution of higher or secondary vocational education.
If an employee graduated from two secondary or two higher educational institutions in different specialties, both educational institutions are recorded. Diploma qualifications are indicated in the following order:
- for higher educational institutions - “bachelor”, “master”, “specialist”. For the qualifications "bachelor" and "master" the direction is indicated, and for the qualification "specialist" - the specialty;
- for secondary educational institutions - “technician”, “merchandiser”, etc.
The profession (main and additional) is indicated entirely on the basis of the staffing table and the order (instruction) on hiring. It is coded in accordance with the All-Russian Classifier of Worker Occupations, Employee Positions and Tariff Classes (OKPDTR). An additional profession is considered to be one that does not coincide with the main profession, but may be of interest to the organization.
Work experience (general, continuous, giving the right to a bonus for years of service, as well as the right to other benefits established in the organization, etc.) is calculated on the basis of entries in the work book and (or) in other documents confirming the relevant length of service.
Marital status is recorded and coded according to OKIN.
Marital status information
Only family members are indicated as part of the family, indicating the degree of relationship. The closest relatives are considered to be father, mother, son, daughter, brother, sister, the person in whose care the employee was, and other close relatives living with the employee.
Passport data is indicated in strict accordance with the passport. The residence address is recorded according to the rules for recording the place of birth.
In the event that an employee did not receive a work book on the day of dismissal due to absence from the workplace or for another reason, the personnel service employee sends notices by mail to the specified addresses about the need to come to the personnel department for a work book (or express consent to send it by mail) or inquiries about the employee’s whereabouts. Therefore, it is necessary to fill out both columns - the address of residence according to the passport and the actual address of residence, as well as the telephone number of the employee or immediate relatives.
Filling out the section on military registration
The main documents on the basis of which section is filled out. 2 “Information on military registration” of the T-2 personal card are:
- military ID (or temporary certificate issued instead of a military ID) - for citizens in the reserve;
- certificate of a citizen subject to conscription for military service.
Information about military registration
| Citizens in reserve | Citizens subject to conscription | |
| Clause 1. Stock category | Not entered for reserve officers. For persons who are not officers, filled out in accordance with the provided military ID (column "Registration Category") | Not filled in |
| Point 2. Military rank | Marked in accordance with the entry on the military ID | Recording is made: "Subject to conscription" |
| Clause 3. "Composition (profile)". To be filled in without abbreviations | Marked in accordance with the entry on the military ID, for example, "command", "medical" or "soldiers", "sailors" and so on. | Che is filled |
| Clause 4. “Full code designation of the VUS” The full designation is written down - six digits or six digits and an alphabetic sign | Marked in accordance with the entry on the military ID, for example "021101" or "113194A" | Marked in accordance with the entry in the certificate of a citizen subject to conscription for military service |
| Clause 5. "Category of suitability for military service" | Written in letters: A - fit for military service B - fit for military service with minor restrictions C - limitedly fit for military service D - temporarily unfit for military service If there are no entries in the relevant paragraphs of the military ID, category "A" is entered | Written in letters: A - fit for military service B - fit for military service with minor restrictions C - limitedly fit for military service D - temporarily unfit for military service D - unfit for military service Filled out based on the entry in the certificate of a citizen subject to conscription for military service |
| Clause 6. "Name of the military commissariat at the place of residence" | Placed in accordance with the last entry or last stamp on the military ID | Placed in accordance with the last entry, or the last stamp in the certificate of a citizen subject to conscription for military service |
| Clause 7. “Registered with the military” To be completed in pencil | Line a) - in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders; Line b) - for citizens reserved with the organization for the period of mobilization and during wartime | Not filled in |
| : Clause 8. “Note on removal from military registration” Subject to reaching the age limit, being in the reserve, “or being declared unfit for military service for health reasons | A note is made: or "Removed from military registration due to health reasons" | A note is made: "Removed from military registration due to age" or "Withdrawn" military registration for health reasons" |
After filling out the “General Information” and “Military Registration Information” sections, the employee signs the personal card and personally puts down the date to confirm agreement with the entered information. The HR employee puts his signature, the name of the position and a transcript of the signature, thereby confirming that the entries were made by him personally on the basis of the submitted documents.
Entering information about hiring, certification, oo9.. about advanced training, incentives, etc.
When entering information about hiring and transfers to another job, you must fill out all columns of the table. Information must be entered without abbreviations
Information about hiring and transfers to another job is entered on the basis of an order (instruction) on hiring (forms T-1 and T-1a) and an order (instruction) on transfer to another job (form T-5). When filling out this section, the HR specialist must familiarize the employee with the entries made against receipt.
When filling out section. 4 “Certification” of the personal card, all columns are filled in, namely:
- date of certification;
- decision of the commission, for example, “transfer to a position,” “send for advanced training,” etc.;
- a link to a specific document (usually a protocol of certification results) indicating its number and date.
The “Bases” column may be blank, or it may indicate an organization’s order to send an employee for certification and/or an order to approve the certification results.
Data on advanced training are recorded on the basis of documents submitted upon hiring or received from the personnel training department. In the section "Advancement of qualifications" the following is indicated:
- start and end dates of training;
- type of advanced training;
- name of the educational institution (institute of advanced training of the ministry (department), faculty of advanced training at a higher educational institution, faculty of advanced training at a secondary vocational educational institution, institute of advanced training, advanced training courses at the ministry (department), advanced training courses at enterprises, scientific research and design and engineering organizations, higher and secondary vocational education institutions, institutes for advanced training and their branches);
- type of document (certificate, identification);
- The “Bases” column may be left blank, or it may indicate an order from the organization to send an employee for advanced training.
Similarly, information about professional retraining is entered, indicating the specialty (direction, profession) in which the retraining is taking place.
When filling out section. “Incentives and awards” it is necessary to indicate the types of incentives applied to the employee (both at the organizational level and at the level of ministries and departments), as well as list state awards.
Vacation accounting
In the "Vacation" section, records are kept of all types of vacations provided to the employee during the period of work in the organization. The basis for making entries are orders for granting leave.
When filling out the vacation table based on an order, only the start date of the vacation is entered, while the end date is entered “de facto”, after the employee has actually returned from vacation. This is due to the fact that if an employee is called back from vacation or is interrupted, the “End Date” column will indicate the employee’s return to work date, and not the planned end date of the vacation as ordered.
Leave without pay must be noted in the same table. It is taken into account when calculating the length of service that gives the right to annual basic paid leave, because according to Art. 121 of the Labor Code of the Russian Federation and it does not include the time of granting an employee unpaid leave lasting more than 7 calendar days.
Similarly, the length of service giving the right to annual basic paid leave and the time of parental leave before the child reaches the legal age are not taken into account.
In addition, according to Art. 121 of the Labor Code of the Russian Federation, from the length of service giving the right to annual basic paid leave, the time the employee is absent from work without good reason, including due to his removal from work in cases provided for in Art. 76 Labor Code of the Russian Federation.
Below are possible types of documents on the basis of which the HR department employee recalculate this length of service (according to Article 76 of the Labor Code of the Russian Federation).
Types of documents serving as the basis for recalculating length of service in case of suspension from work
| 1 | 2 |
| Failure to undergo training and testing of knowledge and skills in the field of labor protection in accordance with the established procedure | |
| Failure to undergo mandatory preliminary or periodic medical examination in accordance with the established procedure | Protocol and order of the inspectorate on the removal of an employee from work. Order from the manager regarding removal from work for this reason |
| Identification, in accordance with a medical report, of contraindications for performing work stipulated by the employment contract | Order from the manager regarding removal from work for this reason |
In the “Additional Information” section, for completeness of accounting, where necessary, indicate:
- information about studying at part-time (evening), correspondence, external departments of institutions of higher and secondary vocational training (the dates of admission to the educational institution and its graduation should also be indicated):
- information about a working disabled person indicating the MSEC certificate, the disability group and the date of its establishment (change), the cause of disability;
- MSEC conclusion on the conditions and nature of work.
After an employee’s dismissal from the organization, entries are made in section. XI “Grounds for dismissal”, which indicates a breakdown of the grounds for dismissal of the employee in accordance with the exact wording given in the Labor Code of the Russian Federation, the date of dismissal, and the number of the dismissal order.
When closing the T-2 personal card, the HR employee puts his personal signature with its transcript and indication of the position. The employee himself signs in the same way. In this case, the employee’s signature confirms his agreement with all entries made in his personal card.
Changing employee information
When information about an employee changes, the corresponding data is entered into his personal card, which is certified by the signature of a specialist from the HR department, and if changes are made to section. “General information” and “Information on military registration”, then with the signature of the employee himself.
Changes are made according to the same scheme as in the work book. Based on the first forms and during the implementation of an automated personnel accounting system in the USSR, the OST "Standard for automated personnel management systems" was developed. It outlined the basic rules for filling out a personal card. As stated in the OST, “when a last name is changed, the old one is crossed out and a new one is written in its place in accordance with the documents submitted to the personnel department.” Further, “all subsequent changes to the employee’s data (change of place of residence, etc.) are reflected in the personal card by an employee of the HR department.” A complete replacement of a personal card is not advisable for the reason that in the future it will be difficult to restore the entire picture for this employee.
As for changes in passport data and marital status, the same scheme can be used - with a strikethrough.
V. MITROFANOVA, Ph.D. econ. Sciences, Director of the "Center for Professional Development"
- Personnel records management and Labor law
New form "Employee personal card" officially approved by the document Resolution of the State Statistics Committee of the Russian Federation dated January 5, 2004 N 1.
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The corresponding section of the personal card (form T-2, T-2 GS (MS)). It's better to do this...
- Organization of military registration in a foreign company
Create: a file cabinet of personal cards of the T-2 form for citizens from among the conscripts... know that personal cards of the T-2 form for citizens from among the conscripts... legislation. Important: all T-2 form cards in this file must be... . journal of personal cards of the T-2 form for citizens from among the conscripts... in the file cabinet of personal cards of the T-2 form for citizens from among the conscripts...
- Transition to the 3rd edition of “1C:ZUP 8”
To fill out their personal cards (T-2); data for calculating average earnings... ends up in the employee’s personal card (T-2). But you won't have to spend...
- Accounting for parental fees
Reflected by the entry: Dt 2.205.31 560, Kt 2.401.10.130 ... by non-cash entries: Dt 2.201.11.510, Kt 2 ... 130 To the institution's cash desk: Dt 2.201.34.510, Kt 2...
- Military registration of medical workers in health care facilities: what has changed?
Of the year; card index of personal cards (f. T-2 and T-2 GS(MS)) on... military registration” of personal cards (f. T-2, T-2 GS(MS)). This section is completed...
